Refresher: Scheduling Lessons on the Beverly Calendar
Updated: Oct 20
All lessons at Beverly are scheduled by appointment through our shared Google Calendar. Anyone can view the calendar, but only approved members can add or edit appointments.
Step 1: Get member access
We will send you an invitation to the Beverly calendar. If you haven't received an invitation, please contact us at beverlyeq@gmail.com.
Step 2: Add the calendar on a computer
This is done once, on a computer. The Google Calendar phone app does not allow you to add a shared calendar.
Open the Beverly calendar directly with this link: https://calendar.google.com/calendar/u/0?cid=YmV2ZXJseWVxQGdtYWlsLmNvbQ
Or open Google Calendar in your browser, click "+" next to Other calendars in the left sidebar, select "Subscribe to calendar," and enter beverlyeq@gmail.com.
Step 3: See it on your phone
Once the calendar has been added on a computer, it appears in the Google Calendar app automatically, as long as you are signed in with the same Google account. If it doesn't appear, check that the Beverly calendar is turned on in the app's list of calendars.
Step 4: Scheduling a private lesson
Private lessons can be scheduled after 12:00 pm on weekends or before 3:00 pm during the week. We can accommodate later lessons on Fridays, but these fill up quickly. On Sundays we generally finish by 3:30 pm. Barn hours are adjusted slightly during the summer months when school is out.
Lessons are booked on the hour, for the hour. The lesson itself runs about 45 minutes, and the remaining time keeps the schedule on track.
On a computer, click "Create" at the top left. In the app, tap "+" at the bottom right.
Add your name to the event title.
Under Calendar, select "beverlyeq@gmail.com". This puts your appointment on the shared calendar rather than only your personal one.
Step 5: Joining a group lesson
Group lessons appear on the calendar as standing events. To join one, create your own event in the same time block named "[Your Name] – Group Lesson," and select "beverlyeq@gmail.com" under Calendar.
If we don't see a separate event with your name, we will assume you are not riding that day. This keeps things flexible for you while giving us the structure we need to plan horses and staffing.
Step 6: Let us know for the first few lessons
For your first couple of lessons, please send us a short note when you have booked. A common first-time slip is creating the event on a personal calendar, where we can't see it. A good check is that your event is the same color as the other events on the Beverly calendar.
Please add all lessons at least 12 hours in advance. To cancel, simply delete your event.
Here's our Beverly WhatsApp Community link if you'd like clinic reminders and updates about the Beverly Riding Club sent straight to your phone: https://chat.whatsapp.com/KWtcGPV3oqJ5mpK3yF7ZtF
We look forward to seeing you in the ring soon.
Comments